1. INQUIRY LETTER
Definition:
Definition:
A letter of inquiry asks someone for specific
information. In some cases, such as a request for promotional material, the
recipient will have a clear interest in responding to your letter. In other
cases, such as a request for specific information on a product, the recipient
may or may not be as motivated to respond quickly. Consequently, always make
the tone of the letter friendly and make it easy for the recipient to identify
and provide the information you need.
Example:
Beyonce Jackson
Viale Europa 22
00144 Roma RM
Italy
90896879
jacksob@mail.com
Viale Europa 22
00144 Roma RM
Italy
90896879
jacksob@mail.com
December 20th, 2012
Carla Truman
Human Resource Secretary
Conservation Italia
Ufficio Roma Trullo
Casella Postale 1234
00149 ROMA RM
Italy
Carla Truman
Human Resource Secretary
Conservation Italia
Ufficio Roma Trullo
Casella Postale 1234
00149 ROMA RM
Italy
Dear Ms. Truman,
Earth provides enough to satisfy every man's
needs, but not every man's greed. Wise words from a wise man - Mahatma Gandhi. These are not just words; these are
instructions to lead a life in the wisest manner. I believe in it and I follow
it ardently. Myself - Beyonce Jackson and for the past 5 years, I have worked
for ‘Caracal Foundation’ in India as Chief Conservator. My contract with the
foundation is about to end in about 4 months. I love animals and try every bit
for their welfare. That is the reason why I chose to become a Conservator.
Wildlife has always been my passion since childhood and I would
photograph them and read about them all through my school and college days. In
fact, I was nicknamed ‘Wild Jackson’ for my achievements in bird watching
competitions, drawing, painting and anything concerned with wildlife. I would
often cerate wildlife posters and banners whenever required. I only read
wildlife books in the library.
At the college level I started photographing the local wildlife
and was positioned 3rd in the Wildlife Yearly Competition. I even attended the
‘Conservation Week’ organised by the local SPCA (Society for Protection against
Cruelty towards Animals. My article on Lake Orta was also published and
appreciated in the monthly ‘Wildlife’ magazine.
I am well aware that you have not offered any jobs or advertised
for the same but it is my strong feeling that I will get an opportunity in your
foundation sooner or later. And whenever that happens please do contact me. I
am sure I will live up to your expectations.
I have attached all the relevant documents for your consideration,
please go through them. I am not boasting but I am merely making you aware of
my apt suitability for the job.
Thanking You.
Sincerely,
2. ORDER LETTER
Definition:
Otherwise known as an order letter, a letter of order is a
document that confirms the details of a purchase of goods or services from one
party to another. It usually includes more information about what you are
ordering, like quantity, model number, or color, the payment terms, and the
matter in which the products are to be shipped. When the recipient receives
this letter, they will process the order and send the merchandise.
Example:
August 3, 2004
Mrs. Erlinda Ramos
MGT Marketing
Abucay, Bataan
MGT Marketing
Abucay, Bataan
Dear Mrs. Ramos:
Enclosed is a money order for two hundred dollar ($200) in
return for which please send me by parcel post:
1 piece bathing suit, navy blue and white, size 33, No. H61 –
$60.00
1 pair of white canvas tennis shoes, crepe soles, size 4, C width – $40.00
1 Tilden tennis rocket, green and white trim, green strings, wt. 13 oz., handle 4 inches – $45.00
1 grey sweater, V-neck, size 28, No. B25 – $55.00
1 pair of white canvas tennis shoes, crepe soles, size 4, C width – $40.00
1 Tilden tennis rocket, green and white trim, green strings, wt. 13 oz., handle 4 inches – $45.00
1 grey sweater, V-neck, size 28, No. B25 – $55.00
Please send these articles within five days.
Very truly yours,
Mr. Roderick Santos
